Setting Up a New Business. If you often save and share your business's documents as PDFs, set PDF printing as the default setting on your printer. This can save you time, as the documents are.
Microsoft Edge is not only the default web browser in Windows 10 but also the default PDF reader. This is definitely a good thing as we can finally view PDF files without having to install third-party apps, but it’s more of a basic PDF reader.
If you prefer to have a feature-rich application as the default PDF reader instead of Edge, then you have plenty of options to choose from. In this article, we’ll show you how to change the default PDF reader in Windows 10.
Change the Default by Using Open With in File Explorer
Open File Explorer and navigate to a folder containing your PDF file. Right-click on a file and choose “Open with > Choose another app”.
A pop-up will appear that will let you choose a program for just one time. Or you can also select the “Always use this app” link to make it permanent. From this window, choose the default PDF reader of your choice.
If the default app is not listed in this window, then you can select a different program located in your PC. Click “More apps”, select an app or scroll down to see “Look for another app in this PC” link. Click this link to browse to the program that you want to set as the default PDF reader, and choose the “Open” button to set it as the default.
Change the Default by Using Default Programs in Control Panel
Open Control Panel (icon view) and select “Default Programs”. Click the link labelled “Associate a file type or protocol with a program”, and wait for a couple of seconds to load all file types.
Scroll down the list to see .PDF entry. Click on “.PDF” entry, and then click the “Change program” button.
A pop-up will appear that will let you choose an app from the list.
If the default app is not listed in this window, then you can select a different program located in your PC. Click “More apps”, and select an app or scroll down to see “Look for another app in this PC” link. Click this link to browse to the program that you want to set as the default PDF reader, and choose the “Open” button to set it as the default.
Changing the default PDF reader app in Windows is a simple procedure, and that’s all there is to it.
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If you’ve ever opened a document that had more strikeouts than a beer-league ballplayer, you’re familiar with Microsoft Word’s “track changes” feature. It’s one of the most useful tools for collaboration, but in practice a marked-up document can quickly overwhelm with its tangle of additions, deletions, and comments all displayed in multiple colors—one for each contributor. It's enough to make you want to put a big red “X” on the whole thing.
But before you do, read through our guide to safely—and sanely—navigating a multi-authored document using track changes. We’re confident that by the time you’re done you’ll wonder how you ever lived without it.
Review, accept, and reject changes
Once you’ve opened the document you’ll be reviewing, select the Review tab, click the Track Changes button, then select Track Changes from the list box to turn on this feature. When the All Markup option is selected, the tracked document displays with all changes by all users, with each users’ edits in a different color. Also, notice the gray vertical track lines in the left margin, which indicate a change on the adjacent line.
All those visible changes can be distracting when you're reading a document. Fortunately, Word 2013 offers an additional option called Simple Markup, which is now the default choice when you turn on Track Changes. Simple Markup just displays a red vertical track line adjacent to each line of text with changes. As you read through the text, click the track line to toggle between All Markup (line turns gray) and Simple Markup (line turns red). Now you can review the document with the multi-colored edits on or off as you prefer.
In fact, this is the quickest and easiest way to get through the process. Skim the document toggling between Simple Markup and All Markup. When you see a change you don’t like, place your cursor anywhere on the marked change, click Reject, then choose Reject Change from the list box. When finished, click Accept > Accept All Changes to globally accept all the remaining edits.
If for some reason you don’t agree with most of your colleagues’ changes, click Accept on the ones you want to keep and choose Accept This Change from the list box. When finished, choose Reject All Changes to globally reject all the remaining edits.
When you’re finished, save the document with a new filename to denote the modified version. This is particularly important when collaborating with a large group. Also, to turn off track changes, click the Track Changes button again, and it changes from blue back to white.
Adding and managing comments
When you're reviewing a collaborative document, comments are often necessary to explain or suggest an edit. Comments can also be used to issue formatting requests to the layout team, graphic design crew, or printer.
To add comments, first determine how you want the them displayed. The options are Show Revisions in Balloons, which displays comments in a balloon to the right of the document); Show All Revisions Inline, which highlights the text inside the paragraph between vertical lines followed by the initials of the editor; and Show Only Comments and Formatting in Balloons, which displays the comment text on the right connected by dotted lines. Click the preferred option (you can change them at any time), and you’re ready to add comments.
Next, highlight the text where you want the comment inserted, then click the New Comment button under the Review tab. Word opens a Review Screen panel on the right side of the page with a vertical line that connects your selected text to a comments box. Enter your comments in it, then press the Esc key to exit when finished.
To edit or reply to another user’s comment, click the appropriate balloon on the right side of the page adjacent to the highlighted text. To edit, just make the changes and click the X to close. To reply, click the page curl icon at the top right, enter your reply, then click the X to close.
After the comments are reviewed, you can easily delete them with a few clicks. Toggle the Show Comments button until the balloons appear on the right. Right-click the comment balloon you want deleted. When the comment box appears, place your cursor anywhere on the commented text, click the Delete button, and then select Delete from the list box. If you want to wait until you've reviewed all the comments, click the Delete button, then select Delete All Comments in Document from the list box. They’re all removed in one easy step.
Once you get familiar with the capabilities of Track Changes, you'll probably develop your own workflow. Share your favorite tips in the comments, and stay tuned for more Microsoft Word tips.